The Malvern of Madison Website Terms of Use

Welcome
Hello and welcome to the Malvern of Madison website (the "Site"). The Malvern Club Inc. (the "Club") provides this service to you subject to the following conditions.

The Club operates this Site for Homeowner Association (the "HOA") related purposes only. This Terms of Use explains how information is collected and used.

By using the Site, submitting forms, or interacting with our communications, you agree to these Terms of Use and any updates we post. If you do not agree, please do not use the site or submit information.

Use of the Site

• The website and its content are for informational and administrative use by members, residents, and other authorized individuals.
• You agree to use the site lawfully, respectfully, and only for its intended purpose. You may not misuse the site, disrupt services, or attempt to access areas you are not authorized to use.

Communications and Newsletters

• We may send newsletters, updates, and announcements to members or subscribers. These communications are delivered using a third party newsletter service provider.
  • Example: Mailchimp or a similar service.
• By subscribing or providing your email address, you consent to receive such communications.
• You can unsubscribe or change your communication preferences as provided in each email or as further described on the site.

Surveys, Forms, and Data Collection

• We may invite you to complete surveys, forms, or polls to support Club operations, planning, or member feedback.
• Responses and information submitted may be collected, stored, and reviewed by the Club and its authorized representatives or service providers.
• By submitting a survey or form, you authorize the Club to process the information for legitimate Club purposes.

Personal Information and Privacy

• We collect and handle personal information necessary to operate the website, send communications, and process surveys or forms.
• Personal information may be stored by the Club and by third party service providers for communications or data management.
• We will not sell personal information. Access to personal information within the Club is limited to authorized board members or staff for Club business only.
• We strive to protect collected data from unauthorized access, but cannot guarantee absolute security. Please use the site carefully and report any suspected misuse or security issues to the Club immediately.

Third party services

• The website may rely on third party services for email distribution, data storage, analytics, or other functionality.
• These services have their own terms, policies, and security measures. Use of those services is also governed by their terms, as well as these Terms.
• The Club is not responsible for third party service outages, changes, or policies beyond our control, but will work to maintain continuity of communications and data access.

Intellectual Property

• Content on the website, including text, images, and documents, is owned or licensed by the Club. Unauthorized use, reproduction, or distribution is prohibited unless expressly permitted.
• Members may download or print materials for personal, non commercial use related to Club matters, provided copyrights and attributions remain intact.

No Disclaimer of Warranties

• The website and all content are provided as is, without warranties of any kind, express or implied.
• The Club does not guarantee that the site will be error free, uninterrupted, or free of harmful components. Use is at your own risk.

Indemnification
You agree to indemnify and hold harmless the Club, its board members, officers, agents, and service providers from any claims, losses, damages, liabilities, or expenses arising from your use of the site, violation of these Terms, or misconduct.

Links and Advertisements
The Site may contain hyperlinks to Websites by parties other than the Club. Such hyperlinks are provided for your reference and convenience only. The Club does not control other Web sites and is not responsible for their content. Nor does the Club's inclusion of hyperlinks imply any endorsement of the material on such Websites or any association with their operators. Unless otherwise specifically stated on this Website, the Club does not endorse any product or service or make any representation regarding the reliability, quality or accuracy of any products or services featured in, or linked to, any advertisement appearing on these Website.

Changes to These Terms

• We may revise or update these Terms at any time. The revised Terms take effect when posted on the website with a new effective date.
• Your continued use of the site after changes are posted indicates acceptance of the updated Terms.

Governing law
These Terms are governed by the laws of the Commonwealth of Virginia. Any disputes arising from use of the site or these Terms will be resolved under Virginia law.

Contact Information
For questions, concerns, or requests related to these Terms or your information, contact:

• ✅ The Malvern Club, Inc
• ✅ Email: malvernhoa@malvernofmadison.org
• ✅ Address: 905 Malvern Drive, Madison, VA 22727

Updates
These Terms may be updated periodically. Changes will be posted on this page.

• 📅 Updated: January 18, 2026